(7) Provide for regular evaluation of progress toward improvement. 0 points. 29, 2000; 65 FR 16823, Mar. 0 points. PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. An appeal made to a HUD hub or program center or to the HUD Troubled Agency Recovery Center and denied may be further appealed to the Assistant Secretary. 5 points. 985.106 Required actions for SEMAP deficiencies. (d) Modified rating on an indicator. (24 CFR 982.54(d)(5), 982.301(a) and 982.301(b)(4) and 982.301(b)(12)). A low poverty census tract is defined as a census tract where the poverty rate of the tract is at or below 10 percent, or at or below the overall poverty rate for the principal operating area of the PHA, whichever is greater. Expanding Housing Opportunities (indicator #7) and. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. (24 CFR 982.54(d)(5), 982.301(a) and 982.301(b)(4) and 982.301(b)(12)). PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. result, it may not include the most recent changes applied to the CFR. 42 U.S.C. 10 points. 0 points. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. (b) The definitions in 24 CFR 982.4 apply to this part. The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. (2) On-site reviews for small PHAs. (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. Metropolitan PHAs will also be able to earn bonus points for their achievements in encouraging assisted families to choose housing in low poverty areas. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. This final rule amends HUD's regulations for the Section 8 Management Assessment program (SEMAP), by revising the process by which HUD measures and verifies performance under the SEMAP lease-up indicator. Performance indicator means a standard set for a key area of Section 8 program management against which the PHA's performance is measured to show whether the PHA administers the program properly and effectively. Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. 5 points. endstream endobj 374 0 obj <>stream 8 points. The following is a list of regulatory waivers eligible for expedited review: (24 CFR 982.404). 63 FR 48555, Sept. 10, 1998, unless otherwise noted. 5 points. Indicator # 3 measures if casework is being completed accurately, correctly, and in compliance with the regulations like calculating the housing assistance amounts for each family correctly. Open the template in our online editor. (ii) The PHA's SEMAP certification does not support the statement in paragraph (d)(3)(i) of this section. `OVi ]6.j};!zILzD!%iw|)XXi,)Z?'};w Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? View the most recent official publication: These links go to the official, published CFR, which is updated annually. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. 5 points. PHAs can use the SEMAP performance analysis to assess and improve their own program operations. (24 CFR 982.404). (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. (ii) More than 2 percent of PHA tenant rent and family's share of the rent to owner calculations are incorrect. 5 points. (8) Be signed by the PHA board of commissioners chairperson and by the PHA executive director. (24 CFR 982.305). Keep to these simple steps to get SEMAP Self-Assessment Data Gathering Process/Forms For . Notwithstanding paragraph (a)(1) of this section, HUD may elect not to conduct an on-site review of a troubled PHA, if: (i) The PHA has less than 250 assisted units; and. contact the publishing agency. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. The 14 key indicators of PHA performance are: How does SEMAP work? View all text of Subpart A [ 985.1 - 985.3] 985.3 - Indicators, HUD verification methods and ratings. 985.109 Default under the Annual Contributions Contract (ACC). This content is from the eCFR and is authoritative but unofficial. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. $q8E% Nt 5 points. (f) Corrective action plans. For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. Enhanced content is provided to the user to provide additional context. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. 15 points. Indicator # 1 measures if housing authorities are administering Waiting Lists correctly and pulling off applicants from the Waiting Lists in the correct order. Upon receipt of the certification, HUD rates the PHA's performance under each SEMAP indicator in accordance with 24 CFR 985.3. 985.103 SEMAP score and overall performance rating. Semap is used for the treatment of acute and chronic schizophrenic disorders, in which positive symptoms (such as delusions, hallucinations, thought disorders) and/or negative symptoms (such as blunted affect, emotional and social withdrawal) are prominent, including patients characterized by predominant negative symptoms. (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. PHAs with SEMAP scores of 60 to 89 percent shall be rated standard. 15 points. r}XLzX]>V.CoWeyL*r[pwuxUZMr;C!nCR~h$`*AonSYd M_ylp8 &&$7~h$L"c\^l/z2q6?Xj~([(c&+%`_h__]O/\Ehq^S$% J>OSmlv}=%Aiv.&#Gb"?LBP"@[%KlKCKt~[wZwe6C Displaying title 24, up to date as of 1/13/2023. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. 985.3(a) Selection from the Waiting List Quality Control Sample 1: Number of new admissions Quality Control Sample 2: SEMAP indicators. ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. 0 points. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. You can learn more about the process This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. Under current regulations at 24 CFR part 985, the SEMAP Certification form (HUD-52648) must be submitted annually by all PHAs administering Section 8 tenant-based assistance programs. Recording | Slides | Transcript Module 3: Intake and Eligibility SEMAP Training for PHA Staff: Intake and Eligibility This module provides a closer look at indicators 1 and 13 which are related to managing intake. It included development and launch of the Global Solar Atlas and Global Wind Atlas in . (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. If you work for a Federal agency, use this drafting 3 points. Waiting list 15 Reasonable rent 20 Adjusted income 20 UA schedule 5 HQS QC 5 HQS enforcement 10 Slideshow. 15 points. (2) HUD verification method: MTCS Report. (15 points. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. 985.107 Required actions for PHA with troubled performance rating. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. Our longtime partnership with HAI Group offers students the opportunity to enjoy many training options, all of which provide a Nan McKay and Associates certification upon successful completion. (C) The PHA uses the appropriate utility allowances to determine gross rent for the unit leased. Knowledge of HUD-established performance standards (for HCV, SEMAP indicators) performance standards as they relate to income and rent determinations. It also states explicitly that units assisted under the voucher homeownership option or . HUD shall maintain SEMAP files, including certifications, notifications, appeals, corrective action plans, and related correspondence for at least 3 years. switch to drafting.ecfr.gov. SEMAP uses HUD's national database of tenant information and information from audits conducted annually by independent auditors. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999] the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed HA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control . (15 points. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with 888.113(c) of this title, starting with the second full PHA fiscal year following initial use of payment standard amounts based on the FMR set at the 50th percentile rent. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. This section states the performance indicators that are used to assess PHA Section 8 management. As discussed above, there is a possibility that . ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. 10 points. MTCS is the Department's national database on participants and rental units in the Section 8 rental certificate, rental voucher, and moderate rehabilitation programs and in the Public and Indian Housing programs. For purposes of this paragraph, payment standards that do not exceed 110 percent of the current applicable published FMRs include exception payment standards established by the PHA in accordance with 982.503(c)(iii). 10 points. All 15 of the current SEMAP indicators will be covered. Each module of this training is self-paced and can be started or stopped at any time. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. Comments or questions about document content can not be answered by OFR staff. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. Bonus points will be awarded if: (i) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area at the end of the last completed PHA fiscal year reside in low poverty census tracts; (ii) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area during the last completed PHA fiscal year is at least 2 percentage points higher than the percent of all Section 8 families with children who reside in low poverty census tracts at the end of the last completed PHA fiscal year; or. Submission of deconcentration data for this indicator is optional for all other PHAs. 0 points. here. It is not an official legal edition of the CFR. The audit objective is to determine whether 1) the public housing agencies' SEMAP processes are supported and appropriately represent program performance, 2) HUD's SEMAP verification procedures effectively assess agency-reported scores, and 3) the current SEMAP indicators are the best measurements of program performance. You can HlTo0%blk; l{@}`(k!Ml'@JwdPv]^5wu=?L wLL$y NE "S Y,$MpP}1RUA_jj%te)AA()zHXBbMg0R@x_~DZ "%N\tQEFCl&I&Vq)),BJ\=((&4_ 1W?r}M C$*nQ{01!H. XyA90" ol L!"jE .L~xQ4{BD$\;5]-`vn)gh-[LFF >:dkOHH:1kvL`) u!y"$1yvPFi hc"!!$- n, SEMPA is working on setting dates for a future course. Since SEMAP ratings are generally calculated based on the percentage of the PHA's leased housing units that meet the specified criteria, a difference of one or two units can have a disproportionate impact on a small PHA's SEMAP score. The corrective action plan must: (2) Identify obstacles to goal achievement and ways to eliminate or avoid them; (3) Identify resources that will be used or sought to achieve goals; (4) Identify an PHA staff person with lead responsibility for completing each goal; (5) Identify key tasks to reach each goal; (6) Specify time frames for achievement of each goal, including intermediate time frames to complete each key task; and. U.S. Department of (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. 5 points. (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. Inspect and rate bathrooms, building exterior, water and cooling system, and plumbing Identify and appropriately address lead-based paint hazards and indoor air quality hazards Recognize and apply the Section Eight Management Assessment Program (SEMAP) indicators that apply to the HQS function Day Three Conduct an on-site inspection Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. is available with paragraph structure matching the official CFR Physical copies of these materials will not be shipped. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. SEMAP helps HUD target monitoring and assistance to PHA programs that need the most improvement. 5 points. T: 202-708-1112 (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. (a) When the PHA receives the HUD notification of its SEMAP rating, an PHA must correct any SEMAP deficiency (indicator rating of zero) within 45 calendar days from date of HUD notice. (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). HUD must conduct an on-site confirmatory review of an PHA's performance before changing any annual overall performance rating from troubled to standard or high performer. (a) An PHA must submit the HUD-required SEMAP certification form within 60 calendar days after the end of its fiscal year. What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? 104% Semap Score. Planning for renewable energy expansion. Legal framework for renewable energy. This document is available in the following developer friendly formats: Information and documentation can be found in our Title 24 was last amended 12/21/2022. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. HUD assigns scores to 14 indicators of performance that are intended to show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost, as intended by Federal housing legislation. This content is from the eCFR and is authoritative but unofficial. There are 3 indicators which require a QC sample from tenant files. (1) The certification must be approved by PHA board resolution and signed by the PHA executive director. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. 985.3 Indicators, HUD verification methods and ratings. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. switch to drafting.ecfr.gov. HUD shall assess and score the performance of a PHA with less than 250 assisted units once every other PHA fiscal year, unless the PHA: (i) Elects to have its performance assessed on an annual basis; or. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. (n) Lease-up. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. Default under the Annual Contributions Contract (ACC). Enroll families in the family self-sufficiency (FSS) program as required and help FSS families achieve increases in employment income. For purposes of this paragraph, payment standards that do not exceed 110 percent of the current applicable published FMRs include exception payment standards established by the PHA in accordance with 982.503(c)(iii). (d) Changing rating from . The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. (24 CFR 982.517). (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. SEMAP Self-Assessment form Computer report listing tenant name, last time unit inspected, current annual inspection PIC Report Indicator 13 Lease-Up Possible Rating 20/15 BCHA Rating 0 The percent of units leased, or the percent of allocated budget authority expended during the last fiscal year average less than 95 percent. ( 1) this indicator shows whether the pha has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each fmr area in the pha jurisdiction, and, if applicable, separate payment standard amounts by unit size for a pha-designated part of an fmr area, which payment standards do not exceed 110 percent (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. 20 points. -%) (iii) The PHA has filled 80 percent or more of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. . (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. 0 points. 0 points. (i) The PHA has filled 80 percent or more of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. HUD initiated that proposal to align the SEMAP lease-up indicator with the process for measuring voucher management system leasing and cost data, which by statute must be done on a calendar year cycle. SEMAP Ratings - United States Department of Housing and Urban Development endstream endobj startxref SEMAP Description: Ever wonder where your Section 8 Management Assessment Program (SEMAP) score comes from? 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